ob体育

What is the ob体育 Regulatory Portal?

The will become your central access to our growing suite of regulatory services, which are being consolidated onto the portal over time.

Can I register on the portal now?

You can register for portal access at any time.

Anyone required to use the portal to transact with ob体育 will need to register their own account.

Selecting the 鈥業 just want to register鈥� tile on the is an easy way to set up an account.

For more information on how to register, see our user guide.

Note that many entities already have portal accounts for breach reporting and their annual industry funding obligations.

Benefits of using the portal

• Structured online transactions with mandatory fields and questions that make it easier for stakeholders to ensure the information ob体育 requires is provided upfront. Links to the relevant ob体育 regulatory guidance will be included.
• Track the status of your transactions via your portal account.
• Correspond with ob体育 online about submitted transactions.
• Fee estimates automatically calculated based on the information provided in the transaction.
• Online payment options and a record of invoice history.
• Attach supporting documentation.
• Invite others to act on your behalf in the portal.
• Restrict access so only select users can see and access your transactions in the portal.聽

Fundraising and corporate finance documents are now lodged with us through the ob体育 Regulatory Portal (not email).

Lodgements relating to takeovers, schemes of arrangement, shareholder meeting materials, fundraising offers, compulsory acquisitions and buy-out notifications can be lodged by email only in instances where there are accessibility limitations, or where the ob体育 Regulatory Portal is unavailable.

Email can also be used where it is logistically difficult to use the portal to complete the lodgement. For example, the volume of scheme entities and scheme meetings is too large, or for schemes of arrangement where there is a high number of schemes.

Can someone act on my behalf in the portal?

• Yes. If you would like someone to act on your behalf in the portal, you first need to invite them to connect to your account.
• When inviting someone to connect you can define their Access level to control what they can and can鈥檛 do on your behalf. For example, you can authorise a trusted representative such an associate or agent to launch and edit a transaction, but not submit it.
• 鈥� Senior administrator, Administrator, Approver and Editor.
• Only the Senior administrator or an Administrator of the account can invite other users to connect. If you registered the account, you will be the Senior administrator by default.
• The person you invite will receive an email with an invitation key. The invitee will need to register an account of their own if they don鈥檛 have one already.
• For more information, including on how to invite someone to connect to your account, see the Administration section

Can I represent another entity (such as a company) in the portal?

• You can submit the new transactions on behalf of other entities from your own portal account. The transactions in the portal are structured to make it easier for you to ensure the information ob体育 requires is provided upfront.
• Alternatively, to connect to the account of an entity (such as a company) and to act on its behalf in the portal, you must first be by the Senior administrator or an Administrator of that entity鈥檚 portal account.
• See also:
  • How do I connect my portal account to a company?
  • How do I connect my portal account to a partnership?

How do I connect my portal account to a company?

Only a Director or Secretary of the company can perform the initial registration (explained below). They can then invite others to connect and act on their behalf. Many companies should already be registered on the portal to meet their annual industry funding obligations.

For more information on how to connect your portal account to another entity such as a company, see .

Steps to perform initial registration:

1. Go to the registration page -
2. Select 鈥業 want to act on behalf of a registered company or body鈥� tile.
3. In the 鈥楨ntity type' drop-down list select 鈥楢ustralian Registered Company鈥� and provide the relevant information to register. You will need to have the following on hand:
   • ob体育 Identifier (Australian Company Number (ACN),
   • Corporate Key (for more information, see Corporate Key.
4. Provide some personal contact details.
5. Make final declaration.

How do I connect my portal account to a partnership?

• A partner can only connect to their partnership in the portal if the partnership exists on ob体育鈥檚 records. to check if a business name or Australian Business Number (ABN) is known to ob体育.
• A partner will need to connect to the partnership either during the registration process (explained below) or through the 鈥楥onnect to an entity鈥� function if they have already registered their individual account.聽
• The first partner to register and connect to the partnership will be the Senior administrator, who can then invite other portal users to connect to the partnership to act on its behalf.
• The account will contain a record of all the transactions submitted by users acting on behalf of the partnership.
• You can contact us聽if you need help connecting to a partnership in the portal.

Only a partner can perform the initial registration. Follow these steps to register:

1. Go to the registration page -
2. Select 鈥業 want to act on behalf of a registered company or body鈥� tile.
3. In the 'Entity type' drop-down list select 鈥極ther鈥�
4. In the 鈥楥ategory鈥� drop-down list select 鈥楶artnership鈥� and provide the relevant information to register. Have either of these on hand to progress:
   • Australian Business Number (ABN) and ob体育 key in relation to ABN
   • Australian financial services licence number and ob体育 key in relation to an Australian financial services licence number
   • Australian credit licence number.
5. Confirm that you are a current partner of the partnership.
6. Provide some personal contact details.
7. Make final declaration.

What are Access levels?

鈥� Senior administrator, Administrator, Approver and Editor.

• Senior administrator 鈥� can launch, edit and submit a transaction, invite other users to the entity and view other administrative details for an entity
• Administrator 鈥� can launch, edit and submit a transaction and invite other users to the entity.
• Approver 鈥� can launch, edit and submit a form or transaction, and view other administrative details for an entity. Firms may invite senior staff to this level of access, so they can submit a transaction after a partner has approved the initial draft.
• Editor 鈥� in general, can launch and edit a form and transaction, but they cannot submit it.

Can I restrict access to specific transactions in the portal?

Yes. Once you (or anyone invited to act on your behalf) launch a form or transaction, the portal will direct you to a transaction settings page. The transaction settings page asks if you want to restrict access to the transaction. To restrict access, click Yes 鈥� restrict access. This will take you to a set restrictions page, which allows you to select users on that account who can access the transaction.

Once you have set the restrictions for a transaction, you also have the option to add or remove users later.

More information on restricting access to transactions is .

I am a registered agent 鈥� does this change impact other ob体育 portals that I use?

No. This change does not impact how registered agents use the Registered Agent or Company Officeholders portals via the ob体育 website.

Who receives the invoice statement for the transaction I submit? 聽

There are three possible ways a transaction can be submitted to ob体育 and each of them will determine where the invoice statement is issued.

• While the transactions may be submitted to ob体育 on behalf of a client, the debt for each transaction will be raised against the law firm partnership and will be shown on the invoice statement issued to the partnership.
• Each outstanding transaction will be listed on the one invoice statement as a separate line item, rather than separate invoices for each transaction.
• This would be the preferred option for law firms who want their employees to submit transactions on behalf of their clients under a centralised law firm account.聽

• The debt for each transaction will be raised against the company and will be displayed on their invoice statement.
• The invoice statement will show all transactions submitted by users who have connected to the company account to act on its behalf. This could be either employees of the company or anyone invited to act on its behalf in the portal, such as a lawyer.

• You can submit transactions to ob体育 on behalf of yourself or a client from your individual portal account.
• In this scenario, you are not connected to the portal account of a client entity such as company, however you can still submit transactions on their behalf.
• The debt for each transaction will be raised against you as the individual who submitted the transaction and will be displayed on your invoice statement.

Are all transactions submitted through the portal shown on the same invoice statement?

Yes. Each outstanding transaction will be listed on the one invoice statement as a separate line item, rather than separate invoices for each transaction.

If the transaction is submitted on behalf a client, the name of the client will appear on the relevant transaction line item.

How often are invoice statements issued in the portal?

Weekly. A new invoice statement will be issued in the week following the submission of a new transaction(s).

Where can I find my invoice statement?

Invoice statements are available from the billing drop down menu. Note that there is a separate invoice tab in the portal for invoices statements issued for ob体育 industry funding 迟谤补苍蝉补肠迟颈辞苍蝉.听

When do I have to pay the invoice?

Invoices are due for payment immediately.

Can I pay before I receive an invoice?

It is recommended you wait until a new invoice statement is issued each week before making payment. This will ensure that all your latest transactions and payments are displayed.

If you have paid an amount for a transaction before a new invoice statement has been issued, send your remittance to [email protected].

Ensure you include the portal transaction reference number in your email to ob体育. This will ensure the line item can be matched with the transaction on ob体育鈥檚 records.

What if I don鈥檛 pay the full amount as shown on the invoice?

When not paying full amount, we expect you to provide remittance to ensure the line item can be matched with the transaction on ob体育鈥檚 records. Send your remittance along with the ob体育 reference number(s) shown on your invoice statement to [email protected].

What is the 鈥榦b体育 reference鈥� on my invoice statement?

The first 9 characters and digits are the portal transaction reference number. The remaining characters and digits are for ob体育鈥檚 records.

For example:聽 ob体育 reference = 鈥淚U0234609 764B鈥�

IU0234609 is the portal transaction reference number for your records 764B is for ob体育鈥檚 records only.

Ensure you include the ob体育 references if you are providing remittance to.

What are indicative fees?

Some transactions in the portal will provide an indicative fee. After your transaction is submitted to ob体育, we will review the indicative fee that was shown and confirm that the correct fee is charged.

The fee displayed on the transaction is indicative only and is subject to change once the transaction is submitted. Fees displayed as $0 may still incur a fee and we will contact you if this is the case.

For indicative fees, you will not be able to pay by credit card using the 鈥榩ay now鈥� feature. You will need to wait for the new invoice statement to be issued.

I鈥檝e provided 鈥榓pplicant billing contact details鈥� in the transaction, does this mean the invoice will be issued to the applicant?

No. These details will only be used to name the applicant on your invoice.

How will ob体育 notify me when a new invoice statement is available?

An automatic notification email will be sent to the nominated billing contact for the entity. A billing contact is always provided as part of the portal account registration process. This is the Senior administrator of the account by default unless a different contact is provided.聽 All users connected to the entity can view invoice statements and reminder notices and make payments.

How do I view or change the billing contacts for the entity?

To view or edit the entity billing contacts, click Administration in the top navigation bar. This will reveal a drop-down menu. Select Entity contacts. This will take you to the Entity contacts tab. Click Edit.

How do I pay?

Payment options are provided on the invoice. for more detail on how to pay in the portal.聽

What is the 鈥榩ay now鈥� option in the transaction?

The credit card payment option 鈥� 鈥榩ay now鈥� - is only available on some transactions. This option will appear at the end of the transaction. In these circumstances, you will be required to pay the fee shown before we will process the transaction.

Has ob体育 changed the fees charged for the new transactions available in the portal?

No. The fees ob体育 charges for applications for relief and the lodgement of corporate finance and fundraising documents are set under legislation and have not changed. See also, ob体育 fees.

I have an enquiry regarding my invoice, who can I contact?

You can contact ob体育.

In your correspondence, you must include the ob体育 reference numbers shown on your invoice statement, or the portal reference numbers from the submitted transactions, the amount you have paid, and a clear description of what you need help with.聽 Attach your remittance if your enquiry is about a payment made.聽

Where can I send my cheque?

If paying by cheque, you will need to include a cover sheet with the portal transaction reference number included. Also include your account number which starts with 鈥�60鈥�.

Make cheques payable to 鈥榦b体育鈥� and send to:

Australian Securities and Investments Commission
Locked Bag 5000
Gippsland Mail Centre VIC 3841